Educational Qualification

A Post Graduate is a must; an MBA is a plus.

Experience

1. Proven experience of about 4–5 years as Office Admin / Executive Assistant or similar role in a fast paced, dynamic business environment.
2. Strong organizational and multitasking skills.
3. Excellent communication in English, both written and verbal.
4. Tech-savvy with excellent proficiency in virtual collaboration tools, MS Office and other productivity tools.
5. Ability to work independently and as part of a team.
6. Flexibility to support extended working hours and occasional travel, if required.
7. Demonstrated proactive approach and problem-solving mindset; a fast learner and contributor.
8. High standards of professionalism, discretion, and interpersonal skills.

• Calendar Management: Coordinate and manage executive calendars, including scheduling internal and external meetings, appointments, and travel arrangements.
• Calendar Management: Ensure the Director has all the requisite and up-to-date information and materials required for daily work schedules.
• Communication and Correspondence: Act as the primary point of contact between executives and departments, and internal and external stakeholders.
• Communication and Correspondence: Draft, edit, and proof-read emails, documents, and presentations on behalf of the DEI.
• Communication and Correspondence: In the absence of the Director at the office, effectively and efficiently handle and deliver tasks assigned by the Director and the leadership.
• Office and Remote Support: Provide in-office support as needed, including handling administrative tasks and managing physical office logistics of the DEI.
• Office and Remote Support: Be available for in-person and/or remote meetings and calls whenever required, and effectively handle tasks and work schedules.
• Meeting Coordination: Coordinate and schedule both in-person and virtual meetings, ensuring all applicable digital communication channels are enabled.
• Meeting Coordination: Prepare and share invitations, agendas, documents, and minutes for meetings to participants and stakeholders as advised by the Director.
• Travel Arrangements: Arrange travel plans, including flights, accommodations, and transportation, for both in-person and virtual meetings in coordination with the parties concerned.
• Document Management: Organize and maintain electronic and physical files, ensuring easy access to important documents.
• Document Management: Proactively assist in the preparation of reports, presentations, and discussion papers.
• Task Prioritization: Prioritize and manage tasks efficiently, ensuring deadlines are met and the objectives of the DEI are achieved.
• Task Prioritization: Anticipate the needs of the DEI, and proactively plan and implement priority tasks to enable faster completion with accuracy.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.